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Didcot Glass & Glazing

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          DATA PRIVACY NOTICE

 

Didcot Glass & Glazing Ltd. (the data controller) (Company No: 06830440) is registered with the Information Commissioner’s Office under registration reference: ZA208882 and is responsible for how your personal data is processed and for what purposes in relation to its business.

Personal data:

Personal data relates to any living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.

How we process personal data:

Didcot Glass & Glazing Ltd. complies with its obligations under the General Data Protection Regulation 2016/679 and its governance on the processing of personal data by;

  • Keeping personal data up to date; by storing and destroying it securely as needed/requested; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.                              

We use personal data for the following purposes:

  • To administer customer contact records in support of business enquiries/transactions
  • To manage our employees contact records/correspondence
  • To manage customer communications
  • To manage employee communications
  • To manage supplier communications
  • To maintain our own accounts and records
  • To manage internal communications
  • To operate the Didcot Glass & Glazing Ltd. web site and deliver the services that individuals have requested
  • To monitor equal opportunities in employment
  • To collect statistical analysis from our website
  • To provide operational information to our employees/customers/suppliers
  • To promote our services
  • To safeguard the welfare of our employees/customers
  • To contact individuals to conduct internal research about our services or of potential new services that may be offered

We do not:

  • Share your contact details with any external bodies unless we have solicited your expressed and explicit permission to do so. If permission is sought and gained then we will share your personal data for the reason expressed and as follows; your personal data will be treated as strictly confidential, and will be shared only with the named recipients and for the purpose outlined in the original request.

How long do we keep personal data:                                                                                                                   

We keep your personal data for no longer than reasonably necessary and usually not longer than a period of 10 years for clients or where any product warranty or insurance maybe be applicable in order to substantiate or protect any legal claims/complaints; or for safeguarding purposes etc.   This may be extended for employment contracts and ongoing legal situations etc.                                                                                                                               

Your rights and your personal data:                                                                                                                

 Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Any requests or objections should be made in writing to:

The Compliance Administrator

Didcot Glass & Glazing Ltd.
Unit G

Moses Winter Way

Wallingford

OX10 9FE

Email: admin@didcotglass.co.uk

 

You have the legal right to:

  • Request a copy of your personal data which Didcot Glass & Glazing Ltd. holds about you;
  • Request that the Didcot Glass & Glazing Ltd. corrects any personal data if it is found to be inaccurate or out of date;
  • Request your personal data is erased where it is no longer necessary for Didcot Glass & Glazing Ltd. to retain such data;
  • Request that Didcot Glass & Glazing Ltd. provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.
  • Request a restriction is placed on further processing; where there is a dispute in relation to the accuracy or processing of your personal data,
  • Object to the processing of personal data, (where applicable) which only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.
  • Lodge a complaint with the Information Commissioners Office.

 

Further processing

If Didcot Glass & Glazing Ltd. wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Consent

By signing this form you are confirming that you have read this Data Protection Notice and that you are consenting to Didcot Glass & Glazing Ltd. holding and processing your personal data (under the GDPR)  for the following purposes (please tick the applicable boxes where you are happy to grant consent): –

 

Name:

 

Address:

 

Telephone:

 

Email address:

 

[        ] To administer customer contact records in support of business enquiries/transactions

[        ] To manage customer communications

[        ] To manage employee communications

[        ] To manage supplier communications

[        ] To maintain our own accounts and records

[        ] To manage internal communications

[       ] To operate the Didcot Glass & Glazing Ltd. web site and deliver the services that individuals have requested

[        ] To collect statistical analysis from our website

[        ] To provide operational information to our employees/customers/suppliers

[        ] To promote our services

[        ] To safeguard the welfare of our employees/customers

[        ] To contact individuals to conduct internal research about our services or of potential new services that may be offered

 [        ] All of the above

By email [        ] by text [        ] by post [         ] by phone [        ]

You can grant consent to all the purposes; one of the purposes or none of the purposes.

 

Where you do not grant consent we will not be able to use your personal data which may reduce efficiency in processing your enquiry for example, we won’t be able to send out documentation papers, or job updates etc., except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm.

If you do grant consent, please note you can withdraw your consent to all or any one of the above purposes at any time by contacting admin@didcotglass.co.uk.

Please note that all processing of your personal data will cease once you have withdrawn consent but this will not affect any personal data that has already been processed prior to this point.

 

……………………………..                         ……………………………..

SIGNED                                                 DATE

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